What are the Options for printing Appointments in the Appointment Calendar?

You can print out individual appointments in the appointment calendar. You can use your own template in which the future appointments of a customer can also be displayed.
It is also possible to print out an appointment list with all appointments in a period, for example to prepare for the appointments of the day.

Print out individual and future Appointments

In order to be able to print out a single appointment, the function for this must first be activated. To do this, click on the settings symbol in the appointment calendar.

In the pop-up window, switch to the Calendar Entries tab. There you can activate the option Allow printing of calendar entries. After saving, a small printer symbol appears for each appointment so that you can print out the appointment.

By default, a template is already available, but you can adapt it. You can also download the default template via the settings and a custom template can be uploaded in the same function.

PLACEHOLDERS are used in the print template, which are replaced by the information in the appointment.

Here you have the opportunity to design your print template individually - with photos, logos, etc. Save the file in RTF format.

If you have designed your print template according to your wishes, you can upload it in the settings:

The following placeholders are available for your own template:

Appointment display - STARTDATE
Salutation - SALUTATION
Name - LASTNAME
First Name - FIRSTNAME
Street - STREET
ZIP-ZIP
Place - TOWN
Telephone - TELEPHONE
Email - EMAIL
Date of Birth - BIRTHDAY
Notes - NOTES
Appointment details - SERVICES
Attachment/Image - ATTACHMENT1
calendar name - CALENDARNAME
Additional fields - ADDITIONAL1 - ADDITIONAL6
all future dates - ADDITIONALAPPOINTMENTSFUTUREALL
future appointments 1-9 - ADDITIONALAPPOINTMENTSFUTURE1-9

You can also specify in which file format the print file should be output, as a PDF file or as a Word file.

Print out an Appointment List

If you want to print out several appointments as a list, you can do this using the Print Appointments button in the appointment calendar view.

After clicking on the symbol you will be forwarded to the creation of the appointment list. Here you can specify the period from which you would like to receive a list of appointments. In addition, you can also display "Appointment blockers"/absences, as well as a column of the booked calendar or the booking time.

You can also choose here whether you want to receive a list of appointments from a single calendar.

Once you have selected the desired points, click on "Show appointments". A list of all appointments for the desired period will then appear, which you can then print out.

In the appointment list, you also have the option of specifying which customer data should appear in the list. You set this using the "Settings" button in the Calendar Entries tab. You can add the corresponding placeholders to the "Calendar entries title" and "Calendar entries summary" options.

If you have any questions or need help with the configuration, please do not hesitate to contact us.